Billing, credit, and reporting—without the chaos
Phantom gives finance teams one connected workflow—from quotes and orders to invoices, payments, statements, and reconciliation. Reduce disputes, improve cash flow, and close the books faster.
Invoice accuracy
Create invoices from real fulfillment and clean order data—so billing matches what shipped.
- ✓Invoice triggers from shipment/fulfillment
- ✓PO references + customer billing rules
- ✓Dispute reduction with audit trails
AR + credit control
Manage credit limits, net terms, aging, and collections workflows—without chasing context.
- ✓Credit limits + utilization
- ✓Statements and aging reports
- ✓Overdue holds + overrides
Finance visibility
See revenue, margins, outstanding AR, and operational drivers in one place.
- ✓Margin visibility by customer/SKU
- ✓Cash collection forecasting
- ✓Audit-ready reporting
Why finance teams switch
Finance struggles when billing is disconnected from operations. Phantom links sales orders, shipments, invoices, and payments—so you’re not reconciling chaos at month-end.
- ✓Invoice what actually shipped
- ✓Stop disputes caused by missing PO/terms
- ✓Manage credit and collections with real visibility
- ✓Close faster with cleaner data
Finance outcomes
- ✓Fewer invoice disputes
- ✓Improved on-time payments
- ✓Reduced manual reconciliation work
- ✓Cleaner AR aging and statements
- ✓Better margin visibility
Invoice workflows
- ✓Create invoices from shipped/fulfilled lines
- ✓Split invoices for partial shipments (optional)
- ✓Customer-specific billing instructions
- ✓PO numbers and custom fields preserved
Reduce disputes
- ✓Attach packing slips / proof of ship
- ✓Invoice notes and change history
- ✓Consistent item descriptions and UOM
- ✓Clear tax and shipping breakdowns
Accounts receivable
- ✓AR aging buckets (30/60/90+)
- ✓Statements and customer balances
- ✓Payment history per account
- ✓Collections notes and follow-ups
Collections workflows
- ✓Automated reminders (optional)
- ✓Dispute tracking and resolution notes
- ✓Hold rules for overdue accounts
- ✓Role-based overrides
Accounts payable (optional workflow)
- ✓Vendor bills and due dates
- ✓Match bills to POs/receipts (optional)
- ✓Approvals for high-value payments
- ✓Vendor payment history
Purchasing alignment
- ✓PO → receipt → bill visibility
- ✓Track vendor lead times and cost changes
- ✓Reduce overpayments and duplicates
- ✓Clean audit trail across procurement
Credit limits & net terms
- ✓Set credit limits and monitor utilization
- ✓Net terms by customer (Net 7/15/30/60/90)
- ✓Auto-holds for overdue accounts (optional)
- ✓Override permissions with logging
Policy-ready controls
- ✓Approval rules for large orders (optional)
- ✓Block shipments or new orders when needed
- ✓Attach credit documents and agreements
- ✓Audit-friendly status changes
Payment collection
- ✓Record payments and allocate to invoices
- ✓Support partial payments (optional)
- ✓Customer payment history visibility
- ✓Statements and balance confirmations
Payment integrations (optional)
- ✓Stripe / PayPal / Square (optional)
- ✓Portal payments for customers (optional)
- ✓Webhook events for invoice paid
- ✓Reduce manual entry
Reconciliation support
- ✓Invoice-to-payment traceability
- ✓Customer ledger views
- ✓Export for accounting processes (optional)
- ✓Exception handling for mismatches
Month-end made easier
- ✓Clear source documents and history
- ✓Reduce missing fields (PO, terms, tax)
- ✓Operational linkage to shipped lines
- ✓Audit trails for changes (optional)
Finance dashboards
- ✓Revenue, AR outstanding, aging
- ✓Gross margin by customer/SKU
- ✓Collections velocity tracking
- ✓Invoice dispute volume (optional)
AI-assisted finance questions (optional)
- ✓“Which customers are most overdue?”
- ✓“Which products have the lowest margin?”
- ✓“What’s our cash collection forecast?”
- ✓“Which accounts drive most disputes?”
Role-based permissions
- ✓Restrict invoice edits and write-offs
- ✓Approval permissions for credit holds
- ✓Audit trail for changes
- ✓Limit exports by role (optional)
Audit-ready workflows
- ✓Invoice history and document links
- ✓Payments allocation records
- ✓Collections notes and actions
- ✓Separation-of-duties friendly design
Finance workflow questions
Can invoices be created from fulfillment?
Yes—invoice from shipped/fulfilled lines so billing matches what actually went out the door.
Do you support credit limits and net terms?
Yes—set credit limits, monitor utilization, define net terms, and apply overdue holds with controlled overrides.
Can customers view invoices and statements?
Yes—customers can access invoice history, statements, and payment records in the portal (optional setup).
Can payments integrate with tools like Stripe?
Yes—optional payment integrations can automate collection updates and reduce manual entry.