ERP security, user roles & audit trail: Security & control, built into every order.
Every company's data is kept apart, every user sees only what their job needs, and every override needs someone allowed to make it. DistrX.io records who did what and when.
Who can do what — and a record of who did
The rules a distributor runs on, enforced by the system, not by trust.
Every company walled off
Products, prices, customers and orders are separated by company on every read and write. A request with no company is refused.
Roles for every job
Owners, sales managers, reps, warehouse, purchasing, drivers and accounting each see the screens and actions their work needs.
Costs hidden by role
Cost, landed cost and margin are hidden from roles that don’t need them. Price levels are edited only by the people you choose.
Approvals
Credit holds, below-cost prices, large count adjustments and big POs wait for someone with the right to approve them.
An audit trail
Every change to an order, a price, a hold, a stock count or a payment is recorded with who made it and when.
Sign-in
Staff and portal users sign in with an email code or a password, and an admin can turn a user off at once.
Numbers that add up
Changes that touch several records are saved all at once or not at all, and stock and payments come from ledgers that can be added up again.
Portal kept to its own
A portal user only ever sees their own company’s prices, orders and invoices, never anyone else’s.
Exports, by permission
Exporting customer lists and price lists is a permission of its own, so your price book stays where it belongs.
Each user sees their own job
Each user has a role, and the role decides what they see and what they can do. Reps sell without seeing costs, pickers pick without seeing prices, and only managers release holds.
- Roles for owner, sales manager, rep, warehouse, purchasing, driver and accounting
- Reps limited to their own customers if you want
- A user can be turned off at once when someone leaves
Every override, signed
Each order, invoice, PO and count has a timeline of everything that happened to it. When a held order was released, a price changed or a count posted, the timeline shows who did it, when, and the note they left.
- Timelines on every document
- An audit log across the whole company
- Records are kept, never quietly edited away
Questions, answered
Anything else? Email us — a human replies.
Can other distributors see my data?
No. Every company’s data is kept apart on every read and write, and a request without a company is refused instead of being answered with anyone’s data.
Can I stop reps from seeing costs?
Yes. Cost and margin are permissions of their own. Hide both, or show the margin without the cost.
What happens when an employee leaves?
An admin turns their user off, and they are signed out straight away. Everything they did stays on the record under their name.
Who owns the data?
You do. You can export your products, customers, orders and invoices to CSV at any time.
See it run on your orders.
Tell us how you sell, stock and deliver. We’ll walk you through DistrX.io using products and customers that look like yours, and lay out what moving over would take.
No sales script — a human replies.